Everything in Rills lives inside a workspace: workflows, integrations, team, billing. You can belong to more than one.
#Workspace settings
Your workspace identity is defined by its name, which is shown in the sidebar, invitations, and notifications.
#Team
Plan determines team size: 1 (Starter), 5 (Professional), 25 (Business), unlimited (Enterprise).
#Roles
| Role | Permissions |
|---|---|
| Owner | Everything, including billing, workspace deletion, and ownership transfer. One per workspace. |
| Admin | Invite/remove members, edit workflows, configure integrations. No billing or workspace deletion. |
| Member | Create and edit workflows, use integrations, work the approval queue. Can’t change workspace settings. |
| Viewer | Read-only access to workflows and run history. Can’t approve actions or change anything. |
Note: each role inherits the permissions of every role beneath it. That is, an Admin can do everything a Member can do, and a Member can do everything a Viewer can do.
#Managing the team
In Settings → Team:
- Invite: enter an email; they receive a link to join.
- Cancel invitation: owners and admins can cancel pending invites.
- Re-invite: send a fresh invite if one expires.
- Remove a member: owners can remove anyone except themselves; admins can remove members and viewers.
- Leave a workspace: admins, members, and viewers can leave on their own. Owners must transfer ownership first.
#Notifications
Notifications are organized by the priority of the approval or event (Urgent, High, Normal, or Low), not by a fixed list of event types. In Settings → Notifications you control:
- Instant email: which priority levels send you an immediate email.
- Push notifications: which priority levels push to your mobile devices (Urgent and High by default). Urgent always bypasses quiet hours.
- Digest emails: batch lower-priority notifications into an Hourly, Daily, or Weekly digest, or turn digests off. The digest also lists new insights, the suggestions Rills makes to tune your workflows. When insights arrive and nothing is waiting for approval, you get a digest with just the insights, unless digests are off or email is off for every priority.
- Quiet hours: suppress non-urgent notifications during a time window you set, in your timezone. Urgent notifications still come through.
Each team member controls their own preferences independently.
For mobile push notifications, see the mobile app.
#Sender domains
Sending email from your own domain (instead of @rills.ai) requires verification. See Email. Available on Professional and higher.
#Activity feed
The Activity tab shows a timeline of who-did-what across the workspace: workflow edits, integration connections, approvals, billing changes. It’s available on every plan, including Starter, and kept for 1 year regardless of your plan’s data retention.
#Billing
Plan, current credit usage, and spending caps all live in Settings → Billing. See Billing & Credits for plan details.
#Multiple workspaces
You can create and belong to multiple workspaces. Each is fully independent:
- Separate team members and roles
- Separate workflows and run history
- Separate integrations and credentials
- Separate billing plan and credit usage
Use the workspace selector in the sidebar to switch. Useful for separating client projects, multiple businesses, or production from testing.