Asana Integration & Workflow Automation
Run Asana on autopilot. Keep the veto.
153 actions6 triggers
A task moves to a section and your Asana automation fires off deletions and user access changes before you've read the context. Rills proposes each action and waits for your call.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential project management action from Asana arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Add 3 users to workspace from onboarding tasks?
3 tasks moved to 'Ready to Onboard' in past 2h
Same pattern as last Monday's client intake batch
2 users have no prior workspace membership
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Asana automation
Project management automation has a specific failure mode: a section move or a comment hits an action you wired up months ago, and by the time you notice, a task is gone, a user has workspace access they shouldn't have yet, or a full project structure has spun up off a test entry.
When Asana runs unsupervised
Asana automation wired directly to events ships changes before you've read the context. A tag fires a cleanup. A comment triggers an access change. A section move hits logic you wrote six weeks ago and forgot about.
- ASANA_TASK_CREATED fires a create project for team action, spinning up a full project structure before anyone confirms the triggering task wasn't a duplicate or a test.
- ASANA_TASK_COMMENT_ADDED interprets a comment as an onboarding signal and runs add user for workspace, granting permissions before the context is clear.
- ASANA_TASK_UPDATED hits deletion logic and removes a task before anyone confirms the status change was intentional.
- ASANA_TASK_TAG_ADDED runs an update allocation action that reassigns resources mid-project because a contractor tag looked like an offboarding signal.
What Rills does inside Asana
Rills connects to Asana automation triggers and surfaces proposed actions as cards in your approval queue before anything executes. Whether that's a delete a task call triggered by a status update, an add user for workspace call triggered by a comment, or a create project triggered by a new task, nothing goes out until you approve Asana changes on your own terms.
The task still gets deleted, the user still gets added; you just see it before it goes out.
When Asana events should and shouldn't act on their own
Not every Asana event carries the same risk. Some repeat reliably enough that confidence builds fast; others involve membership, deletion, or project structure and should wait for a human every time.
- ASANA_TASK_TAG_ADDED: low-stakes tagging patterns repeat consistently and can graduate to autonomous once enough confirmed examples exist.
- ASANA_TASK_MOVED_TO_SECTION: section moves in a stable, well-defined project management workflow are predictable enough to act on without review after a few confirmed cycles.
- ASANA_TASK_ATTACHMENT_ADDED: attaching a file rarely has downstream consequences on its own, making it a reasonable candidate for autonomous handling.
- ASANA_TASK_CREATED: creation events vary too much in context; a test task and a real client task look identical, so these should always wait for your call.
- ASANA_TASK_COMMENT_ADDED: comments are the least structured input in any project management tool; acting on them autonomously is how you end up with workspace access changes you never meant to approve.
What wakes Rills up in Asana
When these events fire, Rills proposes the next move and waits for your call.
ASANA TASK CREATED
Fires when a new task is created in a project. Use this to automatically start related workflows or notify stakeholders about new work assignments.
ASANA TASK MOVED TO SECTION
Fires when a task moves to a different section or status in a project. Use this to monitor workflow progress or trigger actions based on status changes.
ASANA TASK UPDATED
Fires when a task's details change, including name, description, due date, or assignee. Use this to keep other systems in sync or alert team members of important task modifications.
What Rills can do in Asana
4 of 153 actions across reads, writes, and updates.
- 01
Create task comment
Add text comments to Asana tasks to communicate updates, feedback, and important information directly within your project's activity feed.
- 02
Create a project
Set up a new project in your Asana workspace to organize work, track tasks, and collaborate with your team on specific initiatives or deliverables.
- 03
Add Tag to Task
Attach an existing tag to a task in Asana to organize, categorize, and automate task workflows based on priorities, project types, or team assignments.
- 04
Create task in asana with specific details
Adds a new task to your Asana workspace with custom details like name, description, assignee, and due date. This helps you organize work by automatically creating structured tasks instead of manually entering them one by one.
Common questions about Asana automation
How do I automate Asana task updates without AI doing something I regret?
Rills watches your Asana workspace for task updates, moves, and new comments, then proposes an action before anything happens. You approve or reject it from your phone. Nothing ships until you say so. The AI never acts unilaterally on your projects.
Can I get mobile approvals before a task gets deleted in Asana?
Yes. When Rills detects a trigger like a task update or section move that would lead to a deletion, it queues the proposed action for your approval. You review it on your phone and decide. The delete waits for your call, no matter when the event fires.
How do I automatically assign users to Asana workspaces when new projects start?
Rills can propose an Add User for Workspace action the moment a relevant task or project event fires in Asana. You see the proposed change in your mobile approval queue, confirm it looks right, and then it goes through. New members never get added before you've reviewed the request.
Can Rills handle Asana task creation workflows across multiple projects?
It can. When a task is created in Asana, Rills can propose follow-on actions like tagging, portfolio updates, or workspace membership checks across your projects. Each proposed action sits in your queue until you approve it, so nothing cascades through your workspace unchecked.
How do I automate Asana portfolio and goal tracking without breaking things?
Rills monitors task and goal events in Asana and proposes actions like adding supporting relationships to goals or pulling portfolio items. You review what the AI wants to do before it touches your portfolio. Routine actions can graduate to autonomous over time as confidence scoring learns your patterns.
How is Rills different from Zapier for Asana automation?
Zapier fires actions automatically the moment a trigger hits. Rills proposes the action first and waits for your approval before anything ships. If you have ever had a Zap delete a task or reassign work you did not intend to change, Rills is the answer to that specific problem.
Does Rills support Asana task and project event triggers?
Yes. Rills supports task created, task updated, task moved to section, comment added, tag added, and attachment added events from Asana. Each of these can kick off a proposed workflow that sits in your approval queue rather than firing immediately without review.
How much does Rills cost for Asana automation?
Approvals and all workflow logic are free. You only pay when Rills takes a real action, like making an AI call or hitting an external service on your behalf. Reviewing a proposed Asana task deletion or user assignment from your phone costs you nothing. You pay for actions, not decisions.
Pair Asana with your stack
Cross-tool workflows that propose actions and wait for your approval.
- AsanaNotionKeep your Notion workspace in sync as Asana tasks move and change
- NotionAsanaTurn Notion updates into Asana tasks without lifting a finger (or approving something you didn't expect)
- AsanaTicktickKeep Asana and Ticktick in sync without lifting a finger between them
- TicktickAsanaKeep Ticktick and Asana in sync without lifting a finger after setup