01. IntegrationProject ManagementCommunication
Outbound: keep stakeholders informed
Every automation Rills proposes waits for your approval before touching Gmail. You stay in control of every draft, reply, and notification without babysitting the workflow.
Going the other way? Gmail to Trello
The Trello Gmail integration on Rills turns card activity into ready-to-send Gmail drafts and email notifications without anything leaving your outbox unseen. It is built for solopreneurs and small teams who use Trello to manage work and Gmail to communicate with clients, stakeholders, or collaborators.
When a card event fires on Trello, Rills drafts the corresponding Gmail action and pauses for your review. You approve or reject from your phone with a swipe. Rills learns from your decisions over time, so the suggestions get sharper. Approvals and logic steps are always free; you only pay when a real Gmail action executes.
With trello to gmail automation, you can draft a stakeholder email the moment a card is created, reply to an email thread when a card comment is posted, notify a newly assigned member with card details, or draft a progress update when a checklist item is checked off. Every one of those actions sits in your approval queue first.
When a new card is created in Trello, Rills drafts a Gmail notification addressed to the relevant stakeholder or team. The draft sits ready for your review so nothing goes out before you've checked the details.
Build this workflowWhen a new Trello card is created, automatically draft an email to notify the assigned team or stakeholder, allowing review before sending.
When a comment is added to a Trello card, reply to an associated email thread to keep stakeholders informed of card updates without manual forwarding.
When a member is assigned to a Trello card, send an email notification to that member with the card details and due date for immediate awareness.
When a checklist item is marked complete on a Trello card, draft a progress update email to stakeholders for approval before sending.
A member is assigned to a card. This fires when someone is added to work on a specific card.
A card is moved from another board to this board. This fires when a card is transferred into this board from elsewhere.
A new card is created on a board. This fires whenever someone adds a card to any list.
A file or link is attached to a card. This fires when someone adds a document, image, or URL to a card.
A comment is added to a card. This triggers when someone leaves a message or note on a card.
A card is permanently deleted from a board. This triggers when someone removes a card.
A new board is created. This triggers as soon as the board is set up and ready to use.
A card's details are changed. This triggers when properties like the title, description, due date, or labels are modified.
Organize your Gmail inbox by creating custom labels to categorize and manage emails effectively. This operation generates a unique label that can be applied to messages and threads for better email organization.
Send emails directly from your Gmail account with support for recipients, attachments, and HTML formatting. This is ideal for automating customer communications, notifications, and follow-ups without leaving your workflow.
Permanently remove multiple Gmail messages at once, completely deleting them without sending to Trash. Use this when you need to enforce email retention policies or maintain a clean inbox at scale.
Creates a Gmail email draft that you can review and edit before sending, allowing you to compose messages with recipients, subject, body content, and attachments. This gives you time to refine your message and send it on your schedule.
Send a reply within an existing Gmail conversation thread to continue an ongoing discussion with clients or contacts. This keeps related messages organized together rather than starting a new email chain.
Find contacts in your Gmail address book by searching across names, emails, phone numbers, and organizations. This helps you quickly locate specific people you've saved without manually browsing your entire contact list.
Organize and categorize your emails by applying Gmail labels to specific messages, helping you keep your inbox structured and easy to search. This is useful for sorting incoming mail into projects, clients, or priority levels.
Retrieve a list of emails from your Gmail inbox with support for filtering and pagination to find specific messages or manage large volumes of email data efficiently.
When a Trello event fires, the agent drafts the Gmail action and pauses.
A push notification lands on your phone. Swipe to approve or reject in seconds.
Confidence climbs each time you approve. Repeated approvals graduate to auto-execute.
Trigger: New event in Trello
Action: Run in Gmail
Pause until you approve.
Create a Rills account at rills.app. No credit card is needed, and the 14-day trial gives you full access to all triggers and actions.
Go to the integrations page and authorize Trello with your existing credentials. Rills will request only the permissions it needs to read card events.
Authorize Gmail in the same integrations page. Rills uses secure OAuth so it never stores your password and only acts when you approve.
Select a curated pairing, for example, the Trello createCard trigger paired with the Gmail Create email draft action. Name your workflow and save it.
When the next Trello card is created, Rills will propose a Gmail draft and send you a mobile notification. Swipe to approve or reject, and the action executes only after you confirm.
Sign up for a free Rills trial, then authorize both your Trello and Gmail accounts from the integrations page. From there, pick a Trello trigger and a Gmail action, and Rills will propose automations as soon as card events start firing. No code required.
You get a free 14-day trial with no credit card required. Approvals and logic steps are always free, no matter how many you use. You only pay when a real Gmail action, such as sending an email or creating a draft, is actually executed.
Yes. When a comment is posted on a Trello card, Rills can draft a reply to the linked Gmail thread and hold it for your approval. Once you swipe to approve, the reply sends. Nothing goes out without you reviewing it first.
By default, every proposed action waits for your approval. As Rills learns your preferences from past decisions, you can choose to let trusted action types run without a manual review. You stay in control of which actions require a sign-off and which can proceed.
The curated pairings cover four triggers: a new card being created, a comment added to a card, a member assigned to a card, and a checklist item marked complete. Each one can fire a corresponding Gmail action such as a draft, a reply, or a direct email send.
Yes. Rills connects to your Gmail account via secure OAuth and executes approved actions on your behalf. Drafts appear in your Gmail drafts folder, sent emails come from your address, and replies thread correctly. You are always the sender.
08. Get started
Free to try. Approvals are always free. You only pay when your workflows take real actions.