01. IntegrationCommunicationCommunication
Outbound: keep stakeholders informed
Every proposed Calendly action waits for your review before anything changes. You stay in control from your phone, no extra tools needed.
Going the other way? Calendly to Gmail
The Gmail Calendly integration on Rills watches your inbox and outbox, then proposes Calendly actions the moment a relevant email lands or leaves. It is built for solopreneurs and small teams who send a lot of meeting-related emails and want the admin work handled automatically, without risking an accidental cancellation or wrong event type going live.
When a trigger fires, Rills queues the proposed action and sends it to your phone for review. You swipe to approve or reject in seconds. Approvals and logic are always free. You only pay when a real action executes. Over time, Rills learns which actions you consistently approve, making the queue faster to work through.
With gmail to calendly automation you can generate a scheduling link the moment you send a confirmation email, create a recurring event type when you propose a standing meeting, or pull up invitee lists and upcoming events to check context before you reply. Every step stays visible and editable, so nothing gets scheduled or created without your sign-off.
When you send an email confirming a meeting, a Calendly scheduling link is queued for you to approve and drop into a follow-up. The recipient gets a clean booking link without you hunting through Calendly to create one manually.
Build this workflowWhen a user sends an email confirming a meeting, automatically generate a Calendly scheduling link to share back with the recipient for booking flexibility.
When a new email arrives, query Calendly for scheduled events to check availability and context before composing a reply about meeting times.
When a user sends an email proposing a recurring meeting, automatically create a corresponding Calendly event type for consistent scheduling going forward.
When a new email arrives mentioning a specific meeting, retrieve the list of invitees from Calendly to verify attendee names and status before responding.
Fires whenever you send an email from Gmail. You'll receive details about the message including who it was sent to, the subject line, and when it was sent.
Fires when a new email arrives in your Gmail inbox. This happens immediately when the message is received.
Retrieve all scheduled events from your Calendly calendar for a specific user, organization, or group to track upcoming meetings and appointments.
Retrieve all event types you've created in Calendly for a specific user or organization. This helps you see all your available scheduling options in one place.
Retrieves detailed information about a specific person who was invited to one of your scheduled events, including their responses and attendance details. This helps you track who's attending and manage your calendar interactions efficiently.
Retrieves all attendees registered for a specific Calendly event, allowing you to see who's attending and filter by their response status or email address.
Set up a new one-on-one meeting type in Calendly that you can share with clients or colleagues for booking. Automate event type creation to quickly launch different meeting formats without manual setup.
Generate a one-time-use scheduling link that lets clients book events with a configurable maximum number of bookings before the link expires.
Cancels an existing scheduled event and automatically notifies all attendees about the cancellation. Use this when you need to remove a meeting from your calendar and inform participants of the change.
Initiate the removal of scheduled event data from your organization within a specified date range, with deletion processing completed over several days.
When a Gmail event fires, the agent drafts the Calendly action and pauses.
A push notification lands on your phone. Swipe to approve or reject in seconds.
Confidence climbs each time you approve. Repeated approvals graduate to auto-execute.
Trigger: New event in Gmail
Action: Run in Calendly
Pause until you approve.
Create a Rills account at rills.app. No credit card is required, and your 14-day trial gives you full access to all triggers and actions.
In the Rills dashboard, add Gmail as a source by signing in with your Google account. Rills will only request the permissions it needs to read trigger conditions.
Add Calendly as a target by authorizing Rills with your Calendly credentials. This lets Rills queue actions like creating scheduling links or event types on your behalf.
Choose the Gmail sent-email trigger and pair it with the Calendly 'Create scheduling link' action. This is the fastest pairing to test: send a confirmation email and watch Rills queue the link for your approval.
When the trigger fires, you will get a notification on your phone showing the proposed Calendly action. Swipe to approve and the scheduling link is created. Reject it and nothing changes in Calendly.
Start a free Rills trial, then authorize both your Gmail account and your Calendly account from the Rills dashboard. Pick a Gmail trigger, choose a Calendly action, and your first automation is ready to run. No code or developer help is needed.
Rills offers a free 14-day trial and no credit card is required to start. Approvals and all logic are always free. You only pay credits when a real Calendly action executes, so testing and reviewing proposed actions costs nothing.
Yes. The sent-email trigger watches your Gmail outbox and, when a qualifying email goes out, Rills queues a request to create a Calendly scheduling link. You approve it from your phone, and the link is generated immediately after.
By default every proposed action waits for your approval, which protects you from accidental changes to live events or invitee data. As you build trust in a workflow you can adjust approval rules, but the choice to automate further is always yours to make.
08. Get started
Free to try. Approvals are always free. You only pay when your workflows take real actions.