01. IntegrationProductivityAccounting
Inbound: keep the books in sync
Every proposed action waits for your approval before touching your books. You stay in control without slowing down your workflow.
Going the other way? QuickBooks to Notion
The Notion QuickBooks integration on Rills is built for solopreneurs and small teams who track clients, projects, and expenses in Notion but need those records to flow into QuickBooks without manual re-entry. When a database row changes, a file lands, or a page property updates, Rills picks up the signal and proposes the corresponding accounting action.
Every proposed action sits in a queue until you swipe to approve or reject it from your phone. Nothing posts to your books without your say. Approvals cost nothing. You only pay when an action actually executes, so you can review every change risk-free while Rills learns which proposals you routinely approve.
The curated pairings cover the moments that matter most: notion to quickbooks automation for new invoice records, customer creation when a deal closes, vendor setup when a new supplier database appears, and bill creation when a receipt is uploaded. The result is a billing workflow that stays accurate without requiring you to switch tabs every time something changes in Notion.
When a row is added or updated in your invoicing database, a matching invoice is proposed in QuickBooks with the relevant fields pre-filled. Your billing stays current without any copy-paste work between tools.
Build this workflowWhen invoice records are added or modified in a Notion database, automatically create corresponding invoices in QuickBooks to keep billing synchronized.
When a page's properties change to indicate a new customer (such as status or owner fields), automatically create that customer in QuickBooks.
When a new vendor database is created in Notion, automatically initialize vendor records in QuickBooks from the database entries.
When expense receipts or invoices are uploaded to Notion, automatically create corresponding bills in QuickBooks for accounting records.
Fires when a page's content blocks are changed
Fires when a file finishes uploading successfully. Process, distribute, or organize the uploaded file automatically.
Fires when the structure of a database changes, such as adding or removing fields. Detect schema changes and update systems that depend on the database.
Fires when items in a database are added, updated, or removed
Fires when a new database is created in the workspace
Fires when data in a connected external system changes. Keep your Notion workspace automatically synchronized with live data from outside sources.
Fires when a new page is created in the workspace
Fires when a new comment is posted on a page
Add a new customer to your QuickBooks account with their contact details and billing information. This ensures all your sales and invoices are linked to the correct customer records for accurate accounting and reporting.
Generate a professional pricing quote that you can send to customers before they make a purchase decision, which can later be converted into an invoice when approved.
Generate a sales invoice in QuickBooks to bill customers for products or services, tracking what they owe and when payment is due.
Records customer payments in QuickBooks, allowing you to apply single or partial payments against invoices and credit memos to keep your accounts receivable accurate.
Record a bill from a vendor or supplier in QuickBooks Online, tracking money you owe for purchases, expenses, or services received.
Add a new supplier or vendor to your QuickBooks system so you can track purchases, manage payments, and maintain complete vendor information in one place.
Add a new bank account to your customer's profile in QuickBooks, enabling you to process ACH transfers and eCheck payments directly from their bank.
Read an account in QuickBooks with the given account ID.
When a Notion event fires, the agent drafts the QuickBooks action and pauses.
A push notification lands on your phone. Swipe to approve or reject in seconds.
Confidence climbs each time you approve. Repeated approvals graduate to auto-execute.
Trigger: New event in Notion
Action: Run in QuickBooks
Pause until you approve.
Create a Rills account at rills.app. No credit card is needed and your 14-day trial starts immediately.
From the Rills dashboard, authorize your Notion workspace. Rills will have read access to the databases and pages you select.
Authorize your QuickBooks Online company in Rills. This lets Rills propose actions like creating invoices and bills on your behalf.
Choose 'Database Content Updated' as your Notion trigger and 'Create Invoice' as your QuickBooks action. Map the fields from your database rows to the invoice fields in QuickBooks.
When Notion detects a matching update, Rills queues the proposed invoice in QuickBooks. Open the Rills mobile app, review the details, and swipe to approve. The invoice posts instantly.
Start a free Rills trial, then authenticate both your Notion workspace and your QuickBooks company from the Rills dashboard. Pick a trigger, such as a database update, choose Create Invoice or another QuickBooks action, and your first automation is ready to run in minutes.
You get a free 14-day trial with no credit card required. Approvals and workflow logic are always free. You only pay for actions that actually execute in QuickBooks, so reviewing and rejecting proposed changes never costs anything.
Yes. When a file upload completes in Notion, Rills proposes a corresponding bill in QuickBooks and queues it for your approval. Once you swipe to approve on your phone, the bill is created in your QuickBooks account with the relevant details.
By default, every proposed action waits for your approval. As Rills learns which proposals you consistently approve, you can configure trusted workflows to run without a manual review. You decide how much oversight you want and can change it at any time.
The supported triggers include database content updates, page property changes, new database creation, and file upload completion. Each maps to a QuickBooks action such as creating an invoice, customer, vendor, or bill, covering the core accounting records small teams manage.
No. Rejecting a proposal in Rills means the action is never sent to QuickBooks. Your accounting records remain exactly as they were. Only approved actions execute, so you have full control over what enters your books.
08. Get started
Free to try. Approvals are always free. You only pay when your workflows take real actions.