Toggl Integration & Approval Workflow Automation
Run Toggl on autopilot. Keep the veto.
56 actions
Toggl workflows can create clients, stop time entries, send emails, and permanently delete records. Rills queues each proposed action for approval before it runs.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from Toggl arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue (3)
Create 12 time entries from yesterday's untracked hours?
12 entries · 8.5h total across 3 projects
Same pattern as last Tuesday's catch-up
No overlapping entries detected
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Clear runs stop waiting on you.
Every run is scored against your review step. The ones that clearly match your judgment run above your threshold without a tap; the borderline ones still come to the queue. Autonomy is earned run by run, never switched on for good.
About Toggl automation
Time entries stack up in Toggl while you're heads-down on client work, and before you know it, an invoice goes out with 14 hours of mis-tagged billable time. Toggl automation that ships without review can turn your time tracking into a payments headache.
When Toggl runs unsupervised
Mistakes in Toggl don't just mess up today's totals; they bleed into billing, reporting, and team permissions before you catch them.
- Create Time Entry: a mis-tagged entry lands on the client invoice, and you're explaining a $200 overcharge.
- Delete Tag: a tag deleted in bulk wipes out project categorization you use for quarterly reporting.
- Add User to Workspace Project: a new freelancer gets added to a sensitive project before you've signed the NDA.
- Delete Subscription: a canceled plan subscription deletes all historical data tied to that user's tracked hours.
What Rills does inside Toggl
Rills monitors new time entries, tag deletions, and user additions, proposing each action for your review before it hits Toggl.
Time entries still land; you just approve them before they turn into a billing nightmare.
Why Toggl has no triggers and how Rills fills the gap
Toggl doesn't fire events when things change, so you can't build real-time automations alone. Rills bridges that gap with scheduled checks and upstream triggers.
- Poll new time entries every 5 minutes to catch unbilled hours before the invoice runs.
- Scan for deleted tags across your workspace daily, surfacing any that disrupt project reporting.
- Watch for user additions triggered by a hiring form submission, so you never miss a permission review.
- Schedule a periodic check for subscription changes that could affect team access.
What Rills can do in Toggl
6 of 56 actions across reads, writes, and updates.
- 01
Add User to Workspace Project
Tool to add a user to workspace project users.
- 02
Bulk Edit Time Entries
Tool to bulk edit multiple time entries in a workspace using JSON Patch operations.
- 03
Create Client
Tool to create a new client in a workspace.
- 04
Create Group
Tool to create a new group in a Toggl organization.
- 05
Create Invitation
Tool to send invitations to join a Toggl organization.
- 06
Create Organization
Tool to create a new organization with a default workspace in Toggl Track.
Common questions about Toggl automation
How do I automate Toggl time entry creation without AI logging wrong hours?
AI proposes a time entry based on your calendar or project activity, but nothing hits your Toggl workspace until you approve it from your phone. Every entry waits in a mobile approval queue—you swipe to confirm or reject before it ships. That way a mistaken 8-hour block on the wrong client never shows up in an invoice.
Can I get mobile approvals before deleting a Toggl subscription?
Yes. Rills proposes the deletion after matching the subscription to a cancelled client, but the action sits in your approval queue. You review the context on your phone and swipe to confirm. Nothing gets removed from your workspace until you give the green light—no accidental subscription deletions that leave you wondering where the revenue went.
How do I automate Toggl tag creation for new projects without cluttering my workspace?
Rills can propose a tag when a project reaches a certain stage, but it won't auto-create it. You get a notification on mobile with the project details and can approve or reject the tag. This keeps your tag list clean and prevents AI from filling it with tags you don't need. Approvals and that logic are free; you only pay for the actual tag creation.
Can I add users to Toggl workspace projects only after my approval?
Absolutely. Rills identifies that a new team member should be added to a project, but it doesn't add them until you say yes. You review the proposed addition on your phone, see which project and user, and swipe to approve. That way you're not cleaning up unwanted access later. The delay is intentional: AI recommends, you decide.
How is Rills different from Zapier for Toggl?
Zapier runs actions instantly, so if a trigger fires, the Toggl change goes through before you can review it. Rills holds every proposed action in a mobile approval queue: you see what the AI wants to do, then swipe to approve or reject. Nothing ships to Toggl without your say-so. Zapier automates; Rills proposes, you approve. And you don't pay for the approval logic.
Why use Rills instead of Make for Toggl?
Make can chain complex automations, but it still executes them without a human check. If a scenario misfires, you don't know until you see the mess in Toggl. Rills puts a gate between the AI's recommendation and the action: you approve from your phone before any tag, time entry, or subscription change hits your workspace. It's built for operators who've been burned by fully autonomous tools.
Does Rills support Toggl webhooks?
Toggl doesn't send webhook events, so Rills can't subscribe to them. Instead, you can trigger workflows on a schedule, or manually from the Rills app. For example, Rills can check for new projects daily and propose time entries or tags, then wait for your approval. The lack of webhooks doesn't stop you from reviewing and approving actions before they go live.
How much does Rills cost for Toggl automation?
The approval workflow and all logic are free. You only pay when Rills performs a real action, like creating a time entry, deleting a subscription, or adding a tag. There's no monthly fee for the mobile approval queue or the AI's decision-making. Pricing is based on usage: you're charged per action, so you only pay when the AI does work you've approved.