Timely Integration & Workflow Automation
Run Timely on autopilot. Keep the veto.
41 actions
Time entries lock, labels fire, and reports go out before you've had a chance to check them. Rills proposes each Timely change; you approve before anything shifts.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential payments action from Timely arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Lock 6 completed days across 3 projects for billing?
All 6 days show 0 unsubmitted hours as of 08:00
Matches end-of-cycle lock pattern from last month
2 entries were edited within past 4 hours; flagged for review
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Timely automation
Billing discrepancies in Timely often start small: a label deleted that was tied to a client invoice, a day locked before a contractor finished logging, a report that went out with the wrong project scope. By the time you notice, the record is already wrong.
When Timely runs unsupervised
Time-tracking automation moves fast, and the mistakes it makes are the kind clients notice on invoices. A single mis-timed action in Timely can ripple across a billing cycle before you have a chance to intervene.
- A Create Day Locking action fires too early, freezing hours a team member hasn't finished logging yet.
- A Delete a label operation removes a billing category still attached to open project entries.
- A Create report runs with stale project filters, sending a client-facing summary with wrong totals.
- A Get project lookup triggers a downstream write on a project that's already been closed.
- Update day locking settings changes globally, affecting every user's editable window without warning.
What Rills does inside Timely
Rills watches for conditions that should trigger Timely automation, then queues each proposed action for your review before it runs. Whether that's locking a day, creating a label for a new client, or generating a billing report, nothing posts to Timely until you approve it.
The report still gets created; you just see the project scope and date range before it ships.
Why Timely has no triggers and how Rills fills the gap
Timely does not emit events that can start a workflow on their own, so Rills uses scheduled polling and upstream signals to decide when to propose an action.
- List projects runs on a schedule to detect newly active projects that need labels or capacity settings applied.
- Get user capacities is checked periodically so day locking proposals only surface when a user's logged hours match expected totals.
- List project events polls at the end of a billing cycle to determine whether a report should be queued for approval.
- List Webhooks is audited on a schedule to flag stale or duplicate notification routes before they cause duplicate writes.
This is how approve Timely workflows stay accurate even without native event triggers: Rills surfaces the right moment, and you decide whether the action goes forward. Timely automation built this way keeps payments records clean without handing over final control.
What Rills can do in Timely
6 of 41 actions across reads, writes, and updates.
- 01
Get activities
Retrieve a complete audit trail of all activities in your Timely account, including logged hours, reports, project changes, and account events. This helps you track what's been done and who did it across your time tracking and project management.
- 02
List clients
Retrieve all clients in your Timely account to find client information, IDs, and names for managing projects and organizing billing relationships.
- 03
List events
Retrieve all time entries from your Timely account with optional filtering by date, team members, or projects to get a complete view of how time is being spent.
- 04
Process bulk events
Submit multiple event create, update, or delete operations simultaneously to save time and reduce API calls when managing large volumes of calendar or scheduling data.
- 05
List projects
Retrieve all projects from your Timely account to identify project names and IDs for time tracking and billing purposes.
- 06
Create report
Generate customized time tracking and billing reports for your Timely account with optional filters by date range, user, or project to analyze work patterns and costs.
Common questions about Timely automation
How do I automate Timely project labeling without making mistakes?
Rills proposes the label creation or update, then waits for your approval before anything changes in Timely. You review the proposed action from your phone, approve it, and only then does it execute. Logic and approvals are free; you pay only when a real action runs.
Can I get mobile approvals before Timely day locking settings change?
Yes. When Rills queues a day locking update, it sends the proposed change to your mobile approval queue. You review it from your phone before it ships. Nothing locks or unlocks in Timely until you swipe to approve. You keep the veto on every setting change.
How do I automate Timely event listing and project reporting for clients?
Rills can pull project events and user events on a schedule, stage a report or downstream action, and hold it for your review. You decide what goes out to a client before it ships. If the summary looks wrong, you reject it and nothing leaves your account.
Can I automate Timely user capacity checks without reviewing every result manually?
Rills fetches user capacities and scores each proposed action by confidence. Routine checks you have approved repeatedly can graduate to autonomous, so you only get pinged on the ones that need a second look. You set the threshold; Rills does not decide that for you.
How do I manage Timely webhooks through Rills?
Rills can list, retrieve details on, and delete Timely webhooks as part of a workflow. Each destructive action, like deleting a webhook, is proposed first and held until you approve it. No webhook is removed without your explicit sign-off.
Does Rills support Timely webhooks or only scheduled actions?
Timely does not currently send event triggers to Rills, so workflows run on schedules or are triggered manually rather than reactively. Rills can still list and manage your existing Timely webhooks as operations inside a workflow, with approval gates before anything changes.
How is Rills different from Zapier for Timely automation?
Zapier fires actions automatically the moment a trigger hits. Rills proposes the action and waits for your approval from your phone before it executes. If you have been burned by automation that shipped something you wish you had reviewed first, that is the difference. Rills gives you the veto; Zapier does not.
How much does Rills cost for Timely automation?
Approvals and workflow logic are free. You only pay for real actions, meaning AI calls and external API work that actually execute. If Rills proposes an action and you reject it, you pay nothing. The cost is tied to what runs, not to how many rules or approval steps you set up.