Monday Integration & Workflow Automation
Run Monday on autopilot. Keep the veto.
125 actions
Board changes fire, roles get updated, and users get deactivated before you've had a chance to review them. Rills proposes every Monday action; you approve before it goes out.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential project management action from Monday arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Update roles for 8 workspace members to standard access?
8 users currently hold admin rights with no active projects
Same role pattern corrected manually 3 weeks ago
2 accounts flagged in last audit log review
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Monday automation
Project management should not mean watching your Monday boards change underneath you. Deactivated users, reassigned roles, and deleted teams are the kind of changes that are hard to undo once they go out.
When Monday runs unsupervised
Automated changes inside a project management platform compound fast. One workflow fires and a board is gone, a role is wrong, or a notification hits 40 people who did not need to see it.
- Delete board fires on the wrong target and a month of sprint history disappears with it.
- Deactivate users runs on a stale list and locks out an active contractor mid-project.
- Update users role ships with the wrong permission tier and someone gains access they should not have.
- Create notification posts to an entire workspace before you reviewed the message copy.
- Add teams to board adds the wrong group and exposes a client board to an internal team.
What Rills does inside Monday
Rills intercepts Monday automation before it acts. When a workflow would deactivate users, delete a board, or update a role, Rills surfaces the proposed action with context: who is affected, what changes, and why the AI flagged it now. You see the proposal, you decide, and only then does the action run.
The board still gets cleaned up; you just see exactly what is being removed before it goes.
Why Monday has no triggers and how Rills fills the gap
Monday does not push events to external systems on its own, which means Rills uses scheduled checks and upstream signals to know when to act inside your workspace.
- Rills polls List board items on a schedule to detect stalled sprints and propose status changes or notifications.
- A scheduled scan of Get audit logs surfaces unexpected role or permission changes for your review before anything compounds.
- Upstream data from a CRM or form tool can trigger Rills to Create Item From Natural Language, placing the right task on the right board without anyone copying fields by hand.
- A recurring check against List users catches deprovisioning candidates and queues a Deactivate users proposal, so you approve Monday offboarding as part of a normal review rather than after something breaks.
What Rills can do in Monday
5 of 125 actions across reads, writes, and updates.
- 01
Add users to board
Invite team members to a Monday.com board and assign them specific roles to control what they can see and edit. This helps you manage project access and collaboration permissions as your team grows.
- 02
Create a Monday board
Set up a new Monday.com board to organize and track work for your team or projects. Optionally use a template to get started faster or place it in a specific folder.
- 03
Change simple column value
Update a specific field value on a Monday.com item, such as text, status, or dropdown fields, with the ability to automatically create new label options if needed.
- 04
Create item
Add a new task or item to your Monday.com board with automatic assignment to groups and custom field values, helping you organize work and track progress across your projects.
- 05
Create update
Add comments or updates to project tasks and items to keep your team informed about progress, blockers, and next steps.
Common questions about Monday automation
How do I automate Monday board item creation without reviewing every change?
Rills lets AI draft new Monday items from natural language, then holds them in an approval queue before anything is created. You review each proposed item and approve or reject it. Nothing lands on your board until you say so.
Can I get mobile approvals before Rills deactivates a Monday user?
Yes. Deactivating a user is exactly the kind of action Rills flags for your phone before it fires. You get a notification, review the proposed change, and swipe to approve or block it. No one gets locked out without your call.
How do I automate Monday team and workspace changes safely?
Rills can propose adding teams to a board or adding users to your workspace, but those changes wait in a queue for your approval. You decide what ships. Routine additions can graduate to autonomous over time as Rills learns your patterns.
Can Rills create Monday updates and notifications without me watching a dashboard?
It can propose them. Rills queues up draft updates and notifications for your review from your mobile device. If the message looks wrong, you block it before it goes out. You are not trading the dashboard for another screen you have to babysit.
How do I use Rills to audit Monday board activity and manage columns?
Rills can retrieve audit logs and pull board column data, then surface proposed actions based on what it finds. You review the recommendations before any changes are made. Nothing on your board is touched without your explicit approval.
How is Rills different from Zapier for Monday automation?
Zapier runs automations the moment a trigger fires. Rills holds the proposed action and waits for your call. If AI gets the item creation or user role update wrong in Zapier, it has already shipped. In Rills, you see the proposal on your phone first and approve before it hits Monday.
Why use Rills instead of Make for Monday workflows?
Make builds flows that execute automatically once you publish them. Rills keeps a human in the loop on every consequential action, like deleting a board or deactivating users, until you trust it enough to let those run on their own. You keep the veto the whole time.
How much does Rills cost for Monday automation?
Approvals and workflow logic are free. You only pay when Rills takes a real action, like making an AI call or hitting an external service. Reviewing a proposed Monday item or blocking a user deactivation costs you nothing.