DeskTime Automation, Approvals & Workflow Integration
Run DeskTime on autopilot. Keep the veto.
11 actions
Employee time entries land in projects you didn't assign them to. Rills flags the mismatch, proposes a fix, and waits for your approval from your phone before it touches DeskTime.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from DeskTime arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Move 14 logged hours from project 'Website Redesign' to 'Client Support'?
14 entries · all by same employee
84% match to previous support tasks
Original project past deadline
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About DeskTime automation
Employee time syncs to DeskTime in bulk every hour. A developer logs 40 hours to the wrong project. A freelancer starts a task that belongs to a different account. By the time you review the weekly report, the damage is already baked into your client invoices and payroll. You need eyes on each entry before it locks, but you can't watch the dashboard all day.
When DeskTime runs unsupervised
Time entries and task assignments hit DeskTime without a second look. Errors you don't catch until payroll week:
- Get Employee Basic Data pulls stale role info and routes a raise to the wrong person.
- Start Project Task records time against a cancelled project, corrupting your billable hours.
- Stop Project Task ends a session early, leaving a gap that nobody spots for days.
- Create Project with Optional Task duplicates an existing task under a renamed project, splitting budget reports.
- Get Employee Apps flags personal tools as productivity sinks, triggering a false discipline alert.
What Rills does inside DeskTime
Rills watches the same data DeskTime collects but steps in before anything ships. It checks employee info updates against previous records, verifies project and task names against your approved list, and flags entries that don't match historical patterns. When something looks off, Rills proposes an adjustment and holds it for your review.
The correction still happens; you just see it first on your phone.
Why DeskTime has no triggers and how Rills fills the gap
DeskTime is a pull-based tool — it doesn't push events out when something changes. Rills compensates by polling DeskTime on a schedule and catching every update within minutes. You define the patterns that matter:
- Scheduled scan for employee data changes: Rills checks
Get Employee Basic Datahourly and flags role or rate shifts that don't match your approval history. - Scheduled scan for task drift: Every 15 minutes, Rills compares
Get Employee Projectsagainst your project roster and proposes corrections for orphaned tasks. - Scheduled scan for unallocated time: Rills uses
Get Employee Appsto cross-reference app usage with active projects, surfacing time logged under no project.
This polling approach lets you set any review cadence — every 5 minutes or once a day — without DeskTime having to support webhooks. The same DeskTime automation that checks your data now also waits for your call before acting.
What Rills can do in DeskTime
4 of 11 actions across reads, writes, and updates.
- 01
Create Project with Optional Task
Set up a new project in DeskTime with an optional initial task to start organizing your work immediately. Useful for automating project creation workflows without manual setup.
- 02
Get Projects List
Retrieve all active projects for your company along with their associated tasks to get a complete overview of ongoing work.
- 03
Start Project Task
Starts time tracking for a specified project and optional task in DeskTime, automatically creating them if they don't exist. Only one project can be tracked at a time, so starting a new one stops tracking on the previous one.
- 04
Stop Project Task
Ends time tracking for a specific project and task, recording when your work session finishes so you can accurately measure project time and productivity.