Apaleo Integration & Property Workflow Automation
Run Apaleo on autopilot. Keep the veto.
29 actions
A property moves to live before rates are set, or a unit group gets deleted mid-season and OTA inventory breaks. Rills proposes each Apaleo change; you approve before it ships.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential payments action from Apaleo arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Delete 3 unit groups flagged as duplicates across 2 properties?
2 groups share identical names with existing active categories
Duplicate groups caused split inventory in last OTA sync
No reservations assigned to these unit groups in next 90 days
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, no 3am stomach-drop wondering what shipped while you slept.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Apaleo automation
Property configuration mistakes in Apaleo hit reservations before your front desk sees the first complaint. Archive the wrong property, delete a unit group mid-season, or push an incomplete property to live, and the fallout reaches guests silently.
When Apaleo runs unsupervised
Property and unit management operations run quietly, and a single misfired action can break guest-facing availability before anyone catches the ticket.
- Archive a property fires against the wrong property ID and rooms vanish from your booking engine overnight.
- Delete a unit group removes a category your channel manager still references, sending rate mismatches out to OTAs.
- Move property to live ships an incomplete configuration to guests before rates or unit attributes are ready.
- Create a unit group posts a duplicate group that splits inventory and causes overbooking downstream.
- Delete a unit removes an active unit still assigned to a future reservation, leaving a silent gap in availability.
What Rills does inside Apaleo
With Rills handling your Apaleo automation, operations like archive a property, delete a unit group, and move property to live queue as proposals first. Nothing executes until you approve Apaleo changes that could affect live inventory or guest-facing data.
The unit group still gets deleted; you just see the proposal first and decide if now is the right moment.
Why Apaleo has no triggers and how Rills fills the gap
Apaleo does not emit event triggers, so workflows cannot react to configuration changes in real time on their own. Rills fills that gap through scheduled checks and upstream signals that surface the right payments and property operations at the right moment.
- Scheduled scans run get a properties list and returns number of unit groups on a set interval to catch configuration drift before it hits reservations.
- A count check using return total count of properties flags unexpected additions or removals and queues a review without requiring a manual login.
- Upstream signals from your channel manager can prompt a check if a unit group exists before any inventory action runs.
- Periodic get unit attribute list checks surface orphaned attributes that no longer map to active units, ready for cleanup on your schedule.
What Rills can do in Apaleo
6 of 29 actions across reads, writes, and updates.
- 01
Creates a property
Add a new property to your Apaleo account to start managing bookings and reservations for additional locations or rental units.
- 02
Get a properties list
Retrieve a complete list of all your properties in the system to view and manage your accommodation portfolio. This helps you stay organized and access key information about each location you operate.
- 03
Get a property
Retrieve detailed information about a specific property in your Apaleo account, including its configuration, amenities, and settings.
- 04
Create a unit group
Create a new unit group to organize and categorize your property units for easier management and reporting in your accommodation business.
- 05
Create multiple units
Bulk create multiple accommodation units in your property management system using a consistent naming pattern, saving time when setting up or expanding your property inventory.
- 06
Get a units list
Retrieve a complete list of all units (rooms, apartments, or properties) in your accommodation business to view inventory and property information.