Todoist Automation, Task Approvals & Workflows
Run Todoist on autopilot. Keep the veto.
84 actions1 trigger
Tasks fire off, get deleted, or reorder themselves before you've had a chance to look, and you find out when something's missing. Rills proposes every change; you approve before it happens.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from Todoist arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Delete 9 overdue tasks with no updates in 30+ days?
9 tasks · last activity >= 30 days ago
All flagged by Filter Tasks across 3 inactive projects
Same scope approved without edits last month
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Todoist automation
Productivity automation breaks quietly: a task gets deleted that shouldn't have been, a reorder buries something urgent, and you only notice when a deadline slips. Todoist automation moves fast enough that the wrong action is already done before you open the app.
When Todoist runs unsupervised
The problem isn't that tasks move, it's that they move without you seeing it first. A single misread filter or a stale rule fires against the wrong project and the damage is invisible until someone asks where their item went.
- Delete Task fires on a condition that matched more items than intended, removing tasks you hadn't finished reviewing.
- Reorder Tasks reshuffles priority order inside a shared project, burying what a collaborator was just about to pick up.
- Filter Tasks runs against the wrong label set and returns a scope that triggers bulk actions on tasks you meant to keep untouched.
- Import Template Into Project By ID posts a full template structure into a live project mid-sprint, overwriting sections already in progress.
- Update Notification Setting changes who gets alerted, silently dropping a collaborator from a deadline they were tracking.
What Rills does inside Todoist
Rills watches for the TODOIST_NEW_TASK_CREATED trigger and queues a proposed action, whether that's running Filter Tasks against incoming items, staging a Reorder Tasks operation, or holding a Delete Task call, before anything touches your project. You see exactly what would change and why, then approve or reject it.
The task still gets handled; you just see the proposal before it goes out.
When Todoist events should and shouldn't act on their own
Not every trigger carries the same risk. Some are routine enough that a confident pattern justifies acting without a review every time; others involve scope or irreversibility that should always wait for your call.
- TODOIST_NEW_TASK_CREATED (low-stakes intake): Tagging, labeling, or routing a new task into a section is predictable and low-risk, a good candidate to graduate to autonomous once the pattern is proven.
- TODOIST_NEW_TASK_CREATED (triggering deletion or reorder): When a new task arrival kicks off a Delete Task or Reorder Tasks chain, the downstream scope is too variable to skip approval.
- TODOIST_NEW_TASK_CREATED (template import): If the trigger fires an Import Template Into Project By ID call, a human should always approve; a mismatched project ID is not recoverable without manual cleanup.
- TODOIST_NEW_TASK_CREATED (notification changes): Any path that leads to Update Notification Setting should stay supervised, since dropping a collaborator from alerts rarely shows up as an error until a deadline is missed.
What wakes Rills up in Todoist
When these events fire, Rills proposes the next move and waits for your call.
TODOIST NEW TASK CREATED
Fires whenever someone creates a new task in Todoist. Use this to automatically sync tasks to other apps, send notifications, or log new work items.
What Rills can do in Todoist
6 of 84 actions across reads, writes, and updates.
- 01
Create Project (API v1)
Creates a new project in Todoist to organize your tasks and team workflows by topic or client.
- 02
Get all projects
Retrieves all active projects from your Todoist account, providing project details like names, colors, and organizational structure. Use this to get a complete overview of your task management setup for automation, reporting, or integration purposes.
- 03
Bulk Create Tasks
Add multiple tasks to your Todoist projects in a single request, saving time and keeping your task list organized when setting up new workflows or projects.
- 04
Close Task (API v1)
Mark a task as completed in your Todoist task list, helping you track progress and keep your to-do list current. This is useful for logging finished work and maintaining an accurate view of what's been accomplished.
- 05
Create task
Add a new task to your Todoist project with customizable details like due dates, priority levels, and assigned sections. This helps you capture and organize work items as they come up throughout your day.
- 06
Delete Task
Permanently removes a task and all its subtasks from Todoist. Use this when you need to clean up completed work, cancel projects, or remove items that are no longer relevant.
Common questions about Todoist automation
How do I automate Todoist task creation without AI doing things I regret?
Rills watches for new tasks created in Todoist and proposes follow-on actions, like reordering your task list or updating notification settings. Nothing fires until you approve it. You keep the veto on every proposed action before it touches your project.
Can I get mobile approvals before Todoist tasks are deleted or reordered?
Yes. When Rills proposes a delete or reorder action, it queues it for your review on your phone. You swipe to approve or reject from anywhere. Nothing ships to your Todoist until you give the call, so a bad batch delete never catches you off guard.
How do I auto-import templates into Todoist projects without breaking things?
Rills can propose an Import Template Into Project action when a trigger fires, like a new task being created. Before the template imports and reshuffles your project structure, the action waits for your approval. You see exactly what will change before it goes out.
Can Rills handle Todoist comments and file uploads automatically?
Rills can propose updates to comments or queue a file upload as part of a workflow. Each proposed action sits in your approval queue first. You decide which ones run. Routine actions you keep approving can graduate to autonomous over time as Rills learns your patterns.
How is Rills different from Zapier for Todoist automation?
Zapier runs Todoist automations the moment a trigger fires, with no human checkpoint. Rills proposes the action and waits for your approval before anything executes. If you have ever had an automation delete tasks or fire duplicate notifications you did not intend, that is the difference.
Why use Rills instead of Make for Todoist workflows?
Make gives you a visual builder that still runs without asking you first. Rills puts a human approval step between the trigger and the action. For small teams where one wrong Todoist automation can scramble a shared project, that approval layer is the point, not an add-on.
Does Rills support Todoist new task triggers for starting workflows?
Yes. The TODOIST_NEW_TASK_CREATED event is a supported trigger in Rills. When a new task appears, Rills can kick off a proposed workflow, such as reordering tasks or importing a template, and hold it in queue until you approve it on your phone or desktop.
How much does Rills cost for Todoist automation?
Approvals and workflow logic are free. You only pay for real actions, meaning the AI calls and external operations that actually execute after you approve them. Setting up your Todoist workflows, reviewing proposals, and rejecting actions you do not want costs you nothing.