Todoist Automation, Task Approvals & Workflows
Run Todoist on autopilot. Keep the veto.
84 actions1 trigger
Tasks fire off, get deleted, or reorder themselves before you've had a chance to look, and you find out when something's missing. Rills proposes every change; you approve before it happens.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from Todoist arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Delete 9 overdue tasks with no updates in 30+ days?
9 tasks · last activity >= 30 days ago
All flagged by Filter Tasks across 3 inactive projects
Same scope approved without edits last month
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, no 3am stomach-drop wondering what shipped while you slept.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Todoist automation
Productivity automation breaks quietly: a task gets deleted that shouldn't have been, a reorder buries something urgent, and you only notice when a deadline slips. Todoist automation moves fast enough that the wrong action is already done before you open the app.
When Todoist runs unsupervised
The problem isn't that tasks move, it's that they move without you seeing it first. A single misread filter or a stale rule fires against the wrong project and the damage is invisible until someone asks where their item went.
- Delete Task fires on a condition that matched more items than intended, removing tasks you hadn't finished reviewing.
- Reorder Tasks reshuffles priority order inside a shared project, burying what a collaborator was just about to pick up.
- Filter Tasks runs against the wrong label set and returns a scope that triggers bulk actions on tasks you meant to keep untouched.
- Import Template Into Project By ID posts a full template structure into a live project mid-sprint, overwriting sections already in progress.
- Update Notification Setting changes who gets alerted, silently dropping a collaborator from a deadline they were tracking.
What Rills does inside Todoist
Rills watches for the TODOIST_NEW_TASK_CREATED trigger and queues a proposed action, whether that's running Filter Tasks against incoming items, staging a Reorder Tasks operation, or holding a Delete Task call, before anything touches your project. You see exactly what would change and why, then approve or reject it.
The task still gets handled; you just see the proposal before it goes out.
When Todoist events should and shouldn't act on their own
Not every trigger carries the same risk. Some are routine enough that a confident pattern justifies acting without a review every time; others involve scope or irreversibility that should always wait for your call.
- TODOIST_NEW_TASK_CREATED (low-stakes intake): Tagging, labeling, or routing a new task into a section is predictable and low-risk, a good candidate to graduate to autonomous once the pattern is proven.
- TODOIST_NEW_TASK_CREATED (triggering deletion or reorder): When a new task arrival kicks off a Delete Task or Reorder Tasks chain, the downstream scope is too variable to skip approval.
- TODOIST_NEW_TASK_CREATED (template import): If the trigger fires an Import Template Into Project By ID call, a human should always approve; a mismatched project ID is not recoverable without manual cleanup.
- TODOIST_NEW_TASK_CREATED (notification changes): Any path that leads to Update Notification Setting should stay supervised, since dropping a collaborator from alerts rarely shows up as an error until a deadline is missed.
What wakes Rills up in Todoist
When these events fire, Rills proposes the next move and waits for your call.
TODOIST NEW TASK CREATED
Fires whenever someone creates a new task in Todoist. Use this to automatically sync tasks to other apps, send notifications, or log new work items.
What Rills can do in Todoist
6 of 84 actions across reads, writes, and updates.
- 01
Create Project (API v1)
Creates a new project in Todoist to organize your tasks and team workflows by topic or client.
- 02
Get all projects
Retrieves all active projects from your Todoist account, providing project details like names, colors, and organizational structure. Use this to get a complete overview of your task management setup for automation, reporting, or integration purposes.
- 03
Bulk Create Tasks
Add multiple tasks to your Todoist projects in a single request, saving time and keeping your task list organized when setting up new workflows or projects.
- 04
Close Task (API v1)
Mark a task as completed in your Todoist task list, helping you track progress and keep your to-do list current. This is useful for logging finished work and maintaining an accurate view of what's been accomplished.
- 05
Create task
Add a new task to your Todoist project with customizable details like due dates, priority levels, and assigned sections. This helps you capture and organize work items as they come up throughout your day.
- 06
Delete Task
Permanently removes a task and all its subtasks from Todoist. Use this when you need to clean up completed work, cancel projects, or remove items that are no longer relevant.