Shortcut Project Management Automation & Approvals
Run Shortcut on autopilot. Keep the veto.
142 actions
Your team's story and epic changes ship before you've seen their downstream impact. Rills proposes the action, you approve from your phone.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential project management action from Shortcut arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Delete 1 epic "Sprint 14 design polish" and its 3 linked stories?
Epic was last updated 45 days ago
No stories in progress or blocked
Same pattern as last month's cleanup
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Shortcut automation
A product manager runs a retro and someone asks “why did that epic get deleted?” The story link you needed for the release note is gone. A doc was unlinked from an epic mid-sprint because an automation fired on a stale label. The tools you trusted to run on their own just broke something you didn't even know was fragile.
When Shortcut runs unsupervised
The promise of Shortcut automation is speed. The cost is what ships while you're not watching.
- Deleting an epic without checking dependent stories that still reference it
- Unlinking a document from an epic when the team still uses it for sprint planning
- Deleting a project while quarterly objectives still point to its milestones
- Disabling story templates during a sprint, breaking the intake format
- Creating multiple stories from a single trigger that duplicates work already in progress
What Rills does inside Shortcut
Rills watches the operations you'd normally let run automatically and pauses any that hit a story, epic, or document your team actively depends on. You see each proposed delete, unlink, or create before it happens.
The epic still gets cleaned up, but not before you confirm the child stories have been migrated.
Why Shortcut has no triggers and how Rills fills the gap
Shortcut doesn't fire internal triggers to start workflows; changes happen when someone manually runs an integration or schedules a job. Rills fills the gap by polling Shortcut on a schedule you set (hourly, daily, weekly) and applying business rules to any operation that would otherwise slip through.
- A scheduled check every morning reviews all pending Delete epic and Delete story proposals from the last 24 hours
- Upstream events from a ticketing tool (e.g., a high-severity bug closed) can trigger a List members check and then a Update epic proposal to reassign ownership
- A weekly batch of Create multiple stories proposals is held until you approve the batch on your phone
This is how Shortcut automation gets human oversight without requiring Shortcut to change its architecture. The approval queue sits between the operation and the execution, and you decide what runs.
What Rills can do in Shortcut
6 of 142 actions across reads, writes, and updates.
- 01
Create epic
Create a new epic in Shortcut to organize and group related work items for larger initiatives or feature releases. Epics help you track progress on major projects and communicate roadmap status to stakeholders.
- 02
List projects
Retrieve a complete list of all your projects along with their details, helping you get an overview of everything your team is working on.
- 03
Create story
Add a new story or task to your Shortcut workspace to organize and track work items. This helps you break down projects into manageable pieces and assign them to your team.
- 04
List stories
Retrieve all stories from a selected project to view your team's work items and their current status at a glance.
- 05
Search stories
Find specific stories or tasks within your project workspace by searching with filters like status, assignee, or labels. This helps you quickly locate work items without scrolling through entire project lists.
- 06
Update story
Modify story details like title, description, status, and assignees to keep your project information current and reflect progress changes in real-time.