PhantomBuster Workflow Automation & Approvals
Run PhantomBuster on autopilot. Keep the veto.
53 actions
Your PhantomBuster agents scrape and save leads on autopilot, and a bad script fills your CRM with junk before you notice. Rills proposes the cleanup; you approve from your phone.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential crm action from PhantomBuster arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Save 43 leads to the LinkedIn prospecting list?
43 profiles · filtered by 'CTO' role
13 already exist in CRM (duplicates flagged)
Last batch saved 3 hours ago (same query)
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About PhantomBuster automation
PhantomBuster agents scrape LinkedIn profiles, save company objects, and export lead lists while you're asleep. One script with a wrong filter and 200 duplicates land in your CRM before your morning coffee. The agents don't ask permission; they just fire.
When PhantomBuster runs unsupervised
A script hit a stale search query and saved the same 500 prospects three times. You wish you could review the batch before it shipped, but PhantomBuster has no pause button.
- Save Lead: Saves a prospect that doesn't match your ICP, cluttering your pipeline.
- Delete List: Destroys a list you curated for weeks because the agent misread the instruction.
- Save List: Creates a duplicate list, doubling your licensing costs.
- Get Leads By List: Pulls an old query and pushes stale leads into active sequences.
- Unscheduled All Agent Launches: Halts every scraper at once, killing productive ones too.
What Rills does inside PhantomBuster
Rills watches the actions your agents propose — Save Lead, Save List, Delete Agent — and sends a single card to your phone. You review the batch size, the source query, the risk of duplication, then tap approve or deny.
The lead still gets saved, but only after you see the duplicate warning.
Why PhantomBuster has no triggers and how Rills fills the gap
PhantomBuster runs agents on schedules or manual launches. It can't react to an event from outside. Rills bridges that gap by polling your agent status, checking storage lists, and proposing actions based on schedule patterns or upstream triggers.
- Polling schedule: Rills checks Get Agent status every 10 minutes and proposes to restart failed agents.
- Upstream integration: When a new lead appears in your CRM, Rills can kick off a Save Lead to cross-reference with PhantomBuster's storage.
- Batch size alerts: Rills tests Get Leads By List counts before you save, and stops duplicate saving.
- Time-based cleanup: Rills runs Delete List proposals for stale lists older than 30 days, requiring your approval first.
What Rills can do in PhantomBuster
6 of 53 actions across reads, writes, and updates.
- 01
Get All Agents
Retrieve a complete list of all automation agents available in your PhantomBuster account, allowing you to see what tools and workflows you have set up.
- 02
Save Agent
Create a new agent or update an existing one to configure its settings, launch schedule, and behavior for automating repetitive tasks.
- 03
Save Lead Object
Store or update lead information in your organization's database with custom properties and fields. This lets you maintain an organized, searchable repository of prospects and contacts for your sales pipeline.
- 04
Search Lead Objects
Find and filter leads stored in your Phantombuster organization by applying search criteria, helping you locate specific prospects or segment your lead database for targeted outreach.
- 05
Get All Scripts
Retrieves a complete list of all scripts associated with your Phantombuster account, allowing you to view and manage your automation workflows without needing to download their full code.
- 06
Save Script
Create or update JavaScript automation scripts in Phantombuster to automate repetitive web tasks and data collection workflows. This lets you save custom automation code that can run on a schedule or on-demand.
Common questions about PhantomBuster automation
How do I get a notification before PhantomBuster deletes my lead lists?
You set up a Rills workflow that proposes a delete action. The proposal hits your phone before anything ships. You approve or reject from the mobile queue. Keeps you from losing leads you meant to keep.
Can I approve PhantomBuster script runs from my phone?
Yes. When a script run is proposed (like running a LinkedIn scraper), you get a mobile notification. Swipe to approve before it executes. The action only processes after your call.
How do I automate saving PhantomBuster leads without losing control?
Rills proposes saving new leads to your CRM. You review the count and details on your phone before the save happens. Nothing writes to your database until you say yes.
Can I review AI-proposed PhantomBuster agent changes before they apply?
Exactly. Rills watches for agent configuration changes you set up. The AI suggests an update (like changing target profiles), you approve from mobile. No silent edits.
How is Rills different from Zapier for PhantomBuster?
Zapier runs actions the moment a trigger fires. Rills pauses the action and puts it in your approval queue. You decide on your phone before anything gets sent or saved. Avoids automation accidents.
Why use Rills instead of Make for PhantomBuster?
Make executes entire scenarios automatically. Rills gives you a veto. The AI proposes steps like deleting an agent or saving a list. You approve each one from mobile before it runs. Prevents costly scraped-data catastrophes.
Can Rills schedule PhantomBuster automation?
Yes. You can set Rills to propose actions at a specific time (e.g., daily agent report). The proposal waits for your mobile approval before executing. Approvals and logic are free; you only pay for the action if approved.
How much does Rills cost for PhantomBuster automation?
Approvals and workflow logic are free. You only pay for real actions that execute (like API calls to PhantomBuster). No per-user seats or monthly minimums. Check the pricing page for action costs.