Outlook Integration & Workflow Automation
Run Outlook on autopilot. Keep the veto.
305 actions5 triggers
Replies go out, meetings get cancelled, and drafts send before you've seen them. Rills proposes every Outlook action and waits for your call before anything ships.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential communication action from Outlook arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Send 9 pending client drafts sitting in your Outbox?
9 drafts · oldest queued 3 days ago
3 contain pricing figures not yet confirmed
Same batch pattern as last Wednesday's send
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Outlook automation
Emails send, calendar invites go out, and contact records get overwritten before you realize the AI had the wrong context. Outlook automation moves fast, and the mistakes land in your inbox as replies from confused clients or no-shows you can't explain.
When Outlook runs unsupervised
One wrong instruction and things ship before you'd have a chance to review them. Automated communication flows hit real inboxes and real calendars with no pause for a second look.
- A Send draft operation fires a client-facing message with the wrong pricing before you've confirmed the deal.
- An Update user calendar event reschedules a recurring meeting across six attendees because a conflict was detected incorrectly.
- A Cancel user's calendar event removes a call you actually needed to keep, and no one gets a heads-up.
- A Forward user calendar event copies a sensitive internal meeting to an outside contact who shouldn't have seen it.
- Find Meeting Times proposes slots and the next step books them without waiting to see if your availability had changed.
What Rills does inside Outlook
Rills sits between the trigger and the send, holding proposed actions like Send draft, Update user calendar event, and Find Meeting Times in a queue until you decide. Nothing goes out to an inbox or a calendar until you say so.
The email still sends; you just see it before it reaches anyone.
When Outlook events should and shouldn't act on their own
Not every Outlook trigger carries the same risk. Some follow a pattern reliable enough to run without a review; others touch something too client-visible to skip a human check.
- OUTLOOK_MESSAGE_TRIGGER: Routine sorting and folder-copy operations on inbound mail are low-stakes and follow consistent patterns, making them reasonable candidates to graduate to autonomous handling.
- OUTLOOK_EVENT_CHANGE_TRIGGER: Calendar changes touch other people's schedules and carry real consequences if the AI misread the context; these should always wait for your approval.
- OUTLOOK_SENT_MESSAGE_TRIGGER: Post-send logging or CRM tagging is safe to automate once the pattern is stable and no content changes are involved.
- OUTLOOK_CONTACT_TRIGGER: Contact updates that affect communication records or segment membership should stay supervised until the matching logic has a long track record.
- OUTLOOK_EVENT_TRIGGER: New meeting invites that trigger outbound replies or rescheduling proposals are too client-visible to run without a confirm; keep them in the approval queue.
What wakes Rills up in Outlook
When these events fire, Rills proposes the next move and waits for your call.
OUTLOOK CONTACT
Fires when a new contact is added to your Outlook contacts. Use this to sync new contacts with other systems or trigger follow-up actions.
OUTLOOK EVENT
Fires when a new calendar event is created in your Outlook calendar. Use this to automate notifications or downstream tasks when events are scheduled.
OUTLOOK MESSAGE
Fires when a new email arrives in your Outlook mailbox. Use this to automate workflows whenever you receive incoming messages.
OUTLOOK SENT MESSAGE
Fires when you send an email from your Outlook mailbox. Use this to log communications, trigger follow-up actions, or update external records.
What Rills can do in Outlook
3 of 305 actions across reads, writes, and updates.
- 01
Create calendar event for user
Adds a new event to your Outlook calendar with specified date, time, and details. Use this to schedule meetings, appointments, or reminders directly from your applications.
- 02
Batch move messages
Efficiently move multiple Outlook messages to a destination folder in one operation, saving time when organizing large volumes of emails. This is ideal for solopreneurs who need to quickly sort and archive messages without making individual API calls for each email.
- 03
Create email draft
Compose and save a new email draft in Outlook with subject, body, recipients, and optional attachments before sending. Use this to prepare messages ahead of time or save work in progress.
Common questions about Outlook automation
How do I automate Outlook email replies without losing control?
Rills watches your Outlook inbox for triggers like incoming messages or sent mail, then proposes a reply or action for you to approve before anything goes out. You decide what ships. Nothing sends until you swipe yes.
Can I get mobile approvals before Outlook calendar events are changed?
Yes. When Rills detects a calendar trigger, it queues the proposed change to your phone. You review it from anywhere and approve or reject it before the event updates. No dashboard required, just your phone.
How do I auto-forward Outlook calendar events when conditions are met?
Set up a workflow that fires on an Outlook event trigger. Rills proposes the forward action, including who it goes to, and waits for your call before it sends. Routine forwards can graduate to autonomous once you trust the pattern.
Can Rills update Outlook email messages before they reach the wrong folder?
Rills can propose updates to email messages, including folder moves and flag changes, the moment a message trigger fires. The action waits for your approval before it executes, so a mis-routed message does not disappear on you.
How do I automate Outlook contact management without AI making bad changes?
Rills uses the Outlook contact trigger to catch changes, then proposes the next action, like updating or retrieving a contact record. You approve each proposal before it runs. The AI does not rewrite your contacts without your sign-off.
How is Rills different from Zapier for Outlook automation?
Zapier fires actions automatically the moment conditions are met. Rills holds the proposed action in a queue and waits for you to approve it from your phone before anything ships. If the AI gets it wrong, you catch it before it causes a problem, not after.
Does Rills support Outlook event and message triggers for automation?
Yes. Rills connects to Outlook message triggers, sent message triggers, event triggers, event change triggers, and contact triggers. Each one can kick off a proposed workflow that sits in your approval queue until you review it.
How much does Rills cost for Outlook automation?
Approvals and all workflow logic are free. You pay only when Rills takes a real action, like making an AI call or touching an external service. You can review every Outlook proposal on your phone at no cost before deciding whether to let it run.