Outline Integration & Approval Workflows
Run Outline on autopilot. Keep the veto.
101 actions
Your team's documentation edits ship to everyone before you've caught the error. Rills proposes an archive or restore; you approve from your phone.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from Outline arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Archive 12 stale docs older than 90 days?
12 docs · last edit >90d
Similar batch approved last month
No recent views from team
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Outline automation
Edited docs go live the second someone hits save. A collection gets exported and shared externally before you've reviewed its contents. Users you meant to deactivate stay active until you notice the bill.
When Outline runs unsupervised
A stale document stays published and misleads the team. An export fires and lands in the wrong channel. A user delete happens without warning.
- Archive Document runs on a dormant page you needed to keep as reference.
- Export Collection sends internal notes to a public Slack channel before you catch it.
- Delete User removes an engineer mid-sprint because offboarding was automated too fast.
- List Collection Memberships exposes who has access when a contractor leaves.
- Duplicate Document creates a copy nobody asked for, cluttering the wiki.
What Rills does inside Outline
Rills watches Outline for changes and offers to act on collections, documents, and user accounts. When a stale doc should be archived or a collection should be exported, Rills proposes the action and waits for your call.
The export still happens; you just see it first.
Why Outline has no triggers and how Rills fills the gap
Outline doesn't fire events when docs are edited or collections change. Rills polls Outline on your schedule, checking for conditions you define.
- Every few hours: List Recently Viewed Documents to see which pages are still active; propose archiving anything untouched for 30 days.
- Every morning: List Users to catch new sign-ups or inactive contractors; propose deactivating verified accounts.
- After an upstream tool (e.g., your CRM) updates a project status: List Events to find related Outline changes; propose an export or template creation.
- Weekly: List Collection Memberships for sensitive collections; propose removing members who left the project.
Outline automation doesn't require a live API connection — Rills just needs your Outline API token and a schedule that fits your review rhythm.
What Rills can do in Outline
6 of 101 actions across reads, writes, and updates.
- 01
Create Collection
Create a new collection in Outline to organize and group related documents with customizable settings like name, description, icon, and color for better content management.
- 02
List Collections
Retrieve all collections you have access to in your workspace, with options to filter by name or status and sort results. This helps you discover and organize your available content collections.
- 03
Create Document
Create a new document in Outline with a title and content, optionally publishing it directly to a collection or as a draft for later refinement.
- 04
List Documents
Retrieve all documents from your Outline workspace with optional filtering by collection, creator, or status to organize and locate your content quickly.
- 05
Search Documents
Find specific documents across your Outline workspace using keywords and filters like collection, user status, and date range. Quickly locate information without manually browsing through all your files.
- 06
Update Document
Modify an existing document in Outline by updating its title, content, or metadata to keep your knowledge base and documentation current.