Motion Task Automation & Mobile Approval
Run Motion on autopilot. Keep the veto.
27 actions
AI can create, update, and delete tasks, projects, and custom fields in Motion. Rills queues each proposed change for approval before it runs.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from Motion arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue (3)
Create 8 new tasks for the upcoming sprint?
8 tasks from recurring template
No conflicts with existing meetings
Same sprints as last week's layout
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Clear runs stop waiting on you.
Every run is scored against your review step. The ones that clearly match your judgment run above your threshold without a tap; the borderline ones still come to the queue. Autonomy is earned run by run, never switched on for good.
About Motion automation
Your productivity runs on Motion, but one unsupervised delete or reassign can silently wreck a project. Tasks move, custom fields disappear, and recurring schedules shift without a single notification.
When Motion runs unsupervised
- Create Task puts a low-priority item into your day before you see the client's reply.
- Delete Task removes a deadline from a team member's queue, and nobody notices until it's overdue.
- Move Task to Workspace shifts a shared project into a private space no one else can access.
- Delete Custom Field From Project removes a field that reporting or other automations rely on.
- Add Custom Field to Project applies a label that breaks your existing filters.
What Rills does inside Motion
When Motion wants to create a task, update a due date, or delete a custom field, Rills intercepts the change. Rills turns Motion automation into a supervised process, so every task change waits for your decision.
The task still gets created; you just see it before it lands on your calendar.
Why Motion has no triggers and how Rills fills the gap
Motion doesn't fire events when tasks or projects change, so you can't catch rogue actions natively. Rills watches your schedule on a regular cadence and surfaces anything that looks like an automated change.
- Polling recent tasks every 15 minutes to catch new creations or deletions before they compound.
- Scheduled audits of project custom fields to surface additions or removals you didn't approve.
- Upstream checks from your email or Slack that kick off a Motion review before you act on a message.
What Rills can do in Motion
6 of 27 actions across reads, writes, and updates.
- 01
Add Custom Field to Project
Tool to add a custom field value to a project in Motion.
- 02
Add Custom Field to Task
Tool to add a custom field value to a task in Motion.
- 03
Create Comment
Tool to create a new comment on a Motion task.
- 04
Create Custom Field
Tool to create a new custom field in a Motion workspace.
- 05
Create Project
Tool to create a new project in Motion.
- 06
Create Recurring Task
Tool to create a new recurring task in Motion.
Common questions about Motion automation
How do I automate Motion task creation from client emails?
Rills watches your inbox. When a client email looks like a new task request, AI drafts a Motion task with the details it extracted. The task sits in your approval queue until you review it on your phone. You swipe to confirm the project, assignee, and due date before it's created. That way, a misfiled task doesn't land in the wrong project while you're away from your desk.
Can I get mobile approvals before a Motion project is created?
Yes. When Rills detects a trigger that suggests a new project should be created, it proposes the project name, timeline, and custom fields. You review the proposal on your phone and approve it before anything appears in Motion. No project ships without your swipe, so you keep control over what gets added to your workspace.
How do I automate recurring task setup in Motion without it going wrong?
Rills can propose recurring tasks based on your existing patterns or incoming signals. For example, if a weekly client call always spawns a follow-up task, Rills can draft that recurring entry. You approve the schedule and task details from your phone before it locks in. A recurring task on the wrong day can bury your calendar; you keep the final say.
How do I approve Motion comments before they're posted?
Rills drafts comments from your context, like a project status update or a client note. The comment waits in your mobile approval queue. You read it, edit if needed, and swipe to post. The team never sees a half-baked AI comment on a task, and you don't have to type every update yourself.
How do I automate deleting tasks in Motion when a project wraps up?
When a project status changes to completed, Rills can propose deleting the associated tasks. You review the list on your phone and approve each one individually. You don't want AI deleting the wrong task and losing notes or attachments. The approval queue gives you a final check before anything is removed for good.
How is Rills different from Zapier for Motion?
Zapier executes actions immediately once a trigger fires. Rills intercepts that moment and asks you first. It queues the proposed Motion action (creating a task, updating a project) and waits for your approval from your phone. Approvals and workflow logic are free; you only pay when Rills performs a real action. Nothing ships unsupervised.
Does Rills support Motion webhooks?
Motion doesn't send webhooks, so Rills can't listen for changes directly inside Motion. However, Rills can still propose actions in Motion when triggered by other apps you connect. For example, a new deal in your CRM can queue a task-creation proposal. You approve each action from your phone before it lands in Motion.
How much does Rills cost for Motion automation?
Approvals and workflow logic are free. You pay only for the real actions Rills performs: AI calls that generate proposals, and any external API calls to Motion (like creating a task or updating a project). There's no subscription for the approval queue. You can review every proposed action from your phone without paying a cent.