Google Docs Automation, Approvals & Workflow
Run Google Docs on autopilot. Keep the veto.
35 actions10 triggers
A document updates, a placeholder fills, an export fires — and something goes out before you had a chance to review it. Rills proposes the action; you approve before it ships.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from Google Docs arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Export 8 updated client docs as PDF and send?
8 docs hit word-count threshold in last 4 hours
Same export pattern as Monday's client delivery
3 docs still flagged with unfilled placeholders
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, no 3am stomach-drop wondering what shipped while you slept.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Google Docs automation
Documents pile up in shared folders, placeholders get filled by automation mid-draft, and a PDF export can go out to a client before you knew the content had changed.
When Google Docs runs unsupervised
Content changes that feel routine rarely are. When Google Docs automation runs without a checkpoint, small missteps compound before anyone notices.
- A keyword detected in a draft triggers an update to the existing document before you've signed off on the new language.
- A structure change fires a bulk delete of a content range in a document that had client-facing data you still needed.
- A document created trigger kicks off a PDF export and the file goes out carrying a header you hadn't approved.
- A placeholder filled event replaces text across a document while the source data was still being corrected upstream.
- A word count threshold crossed silently triggers a table row or column deletion, breaking a formatted report.
What Rills does inside Google Docs
Rills watches your Google Docs triggers, then queues every proposed change — whether that's an export Google Doc as PDF, a delete content range, or an update existing document — and holds it until you decide. Nothing ships until you approve it.
The document still gets updated; you just see exactly what changes before they land.
When Google Docs events should and shouldn't act on their own
Some triggers are routine enough to run without your eyes on them. Others carry enough risk that they should always wait for your call.
- GOOGLEDOCS_DOCUMENT_CREATED_TRIGGER: routine enough to graduate once you've approved the same document scaffold several times in a row.
- GOOGLEDOCS_FOLDER_CREATED_TRIGGER: low-stakes structural event; safe to run autonomously after a few confirmed approvals.
- GOOGLEDOCS_DOCUMENT_WORD_COUNT_THRESHOLD_TRIGGER: judgment call, because the threshold firing often means content is in flux and downstream actions like exports could go out too early.
- GOOGLEDOCS_DOCUMENT_PLACEHOLDER_FILLED_TRIGGER: always needs a human; the source data filling the placeholder may be wrong, and an approve Google Docs step here prevents a bad version from reaching anyone.
- GOOGLEDOCS_DOCUMENT_STRUCTURE_CHANGED_TRIGGER: always needs a human; structure changes can cascade into broken formatting across a productivity document that's already been shared.
What wakes Rills up in Google Docs
When these events fire, Rills proposes the next move and waits for your call.
GOOGLEDOCS DOCUMENT CREATED
Fires when a new Google Doc is created.
GOOGLEDOCS DOCUMENT PLACEHOLDER FILLED
Fires when a placeholder pattern in a Google Doc is filled in and no longer appears in the document text.
GOOGLEDOCS DOCUMENT UPDATED
Fires whenever someone updates or modifies an existing Google Doc.
GOOGLEDOCS DOCUMENT WORD COUNT THRESHOLD
Fires when a Google Doc's word or character count reaches or exceeds a number you set.
GOOGLEDOCS KEYWORD DETECTED
Fires when a specific keyword or phrase is first found in a Google Doc. The trigger will not fire again for the same keyword until it's reset.
What Rills can do in Google Docs
6 of 35 actions across reads, writes, and updates.
- 01
Insert Text into Document
Add text content to a Google Document at a specific location or append it to the end. This is useful for programmatically building documents, inserting information into templates, or updating document content without manual editing.
- 02
Copy Google Document
Creates a duplicate copy of an existing Google Document, useful for reusing templates or creating variations without modifying the original. The copy automatically receives a default title and appears in your Google Drive.
- 03
Create a document
Creates a new Google Docs document with a specified title and optional initial text, returning the document ID for future reference. This is useful for programmatically generating documents that can be shared, edited, or populated with additional content.
- 04
Export Google Doc as PDF
Convert your Google Docs documents into PDF files for easy sharing, archiving, and distribution to clients or stakeholders.
- 05
Get document by id
Fetch a specific Google Document using its ID to access its content and metadata. This is essential for retrieving documents you need to read, analyze, or process within your workflow.
- 06
Update existing document
Modify content and formatting in your Google Docs programmatically by inserting, deleting, or updating text without manual editing. This lets you automate document changes triggered by external events or data sources.