Fathom Meeting Automation & Approval Workflows
Run Fathom on autopilot. Keep the veto.
7 actions
Meeting summaries and transcripts sit in Fathom while decisions wait; Rills proposes what to do with them and you approve before anything goes out.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential other action from Fathom arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Route 3 call summaries to client threads in your CRM?
3 meetings closed in last 6 hours with no follow-up queued
Transcripts confirmed complete; no flagged misquotes
Same routing pattern approved for last Tuesday's calls
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Fathom automation
Meeting recordings pile up after every sales call, onboarding session, and team standup, and the notes inside them have real consequences if they get routed to the wrong person or trigger a follow-up you wish you'd reviewed first.
When Fathom runs unsupervised
Fathom captures everything, but acting on that content without a checkpoint is where things go wrong. A summary goes out to a client before you've confirmed the transcript is accurate, or a webhook fires against meeting content you haven't cleared.
- Get Recording Summary routes a call summary to a client thread before you've confirmed the AI captured the right decisions.
- Get Recording Transcript feeds a raw transcript into a follow-up sequence that sends before you spot the misquote.
- Create webhook for meeting content fires against meeting data the moment a recording lands, with no pause for your review.
- Delete Webhook removes a connection mid-workflow, breaking a downstream process you didn't know depended on it.
- List Team Members exposes who has access to recordings in ways that can surprise you when permissions have drifted.
What Rills does inside Fathom
Rills sits between Fathom and whatever comes next. When a recording summary is ready or a transcript is pulled, Rills drafts the proposed action, whether that's routing the summary, adjusting team access via List Team Members, or queuing a follow-up, and waits for your call before anything ships.
The transcript still gets used; you just approve Fathom's next move before it reaches anyone.
Why Fathom has no triggers and how Rills fills the gap
Fathom does not emit events that can start a workflow on their own, so without a layer on top, you either act manually or nothing happens. Rills fills that gap by polling and scheduling checks that keep Fathom automation moving without running unsupervised.
- List Meetings runs on a schedule to surface new recordings and propose next steps for any meeting that hasn't been actioned yet.
- Get Recording Summary is polled after a set delay, giving you time to review before Rills proposes routing the summary anywhere.
- List Teams checks periodically for membership changes that might affect who can see sensitive recordings, then queues an approval before access is updated.
- Get Recording Transcript is triggered by an upstream event in another tool, so Fathom content flows into your other workflows only after you've reviewed the proposal.
What Rills can do in Fathom
2 of 7 actions across reads, writes, and updates.
- 01
Get Recording Transcript
Retrieve the complete transcript of a specific meeting recording with speaker identification and timing information. Use this to access detailed meeting notes without downloading large batches of data.
- 02
List Meetings
Retrieve all your meeting recordings with optional filtering by date, domain, or meeting type to organize and review your conversations.
Common questions about Fathom automation
How do I automate Fathom meeting summaries without missing anything important?
Rills can pull the recording summary from Fathom and propose what to do with it, whether that's filing it, forwarding it, or triggering a follow-up. Nothing ships until you approve it. You keep the veto on every step.
Can I get mobile approvals before Rills acts on a Fathom transcript?
Yes. When Rills pulls a Fathom recording transcript and proposes an action based on it, that proposal sits in your mobile approval queue. You review it from your phone and decide whether it goes. Nothing fires until you say so.
How do I automatically list and organize Fathom meetings across my team?
Rills can call Fathom to list your meetings and team members on a schedule, then propose how to organize or route that data. You approve the action before anything changes. Routine pulls you trust can eventually run without a swipe.
Can I set up a Fathom webhook with Rills without knowing how to code?
Yes. Rills handles creating and deleting Fathom webhooks for meeting content without you writing a single line of code. You configure what you want to happen, Rills proposes the action, and you approve it before it goes live.
How do I use Rills to share Fathom transcripts with my team automatically?
Rills can retrieve a Fathom transcript after a meeting and propose sending it to the right people or dropping it in the right place. The proposal waits for your approval before anything reaches your team. You decide who sees it and when.
How is Rills different from Zapier for Fathom automation?
Zapier runs actions the moment a trigger fires. With Rills, the AI proposes the action first and it waits for your approval from your phone before anything ships. If you have been burned by automation doing the wrong thing, that difference matters a lot.
Does Rills support Fathom webhooks for meeting content?
Yes. Rills can create and manage Fathom webhooks for meeting content as part of a workflow. Those webhooks become the input for proposed actions, which you review and approve before they affect anything outside of Rills.
How much does Rills cost for Fathom automation?
Approvals and all workflow logic are free. You only pay when Rills takes a real action, like making an AI call or hitting the Fathom API to retrieve a transcript or list meetings. If a proposal sits in your queue waiting for review, that costs you nothing.