Everhour Timesheet Approval Workflow Automation
Run Everhour on autopilot. Keep the veto.
38 actions
Your Everhour timesheets with inflated hours get billed to the client before you catch the mistake. Rills lets AI propose approvals; you decide from your phone.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from Everhour arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Discard timesheet #342 with 42 hours for project Alpha?
Timesheet #342 · 42 hours logged
Project Alpha budget at 90%
User logged 8 hours on Sunday (unusual)
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About Everhour automation
Time entries drift. A 15-minute task entry becomes 2 hours by the time it hits the client's invoice. Expenses get tagged to the wrong project. Your productivity stack's time tracking becomes a liability when errors slip through, and Everhour's data flows straight to billing and reporting without a pause.
When Everhour runs unsupervised
Without a human check, Everhour data can ship errors you don't spot until the invoice is sent. The mistakes that cost you are the ones you never saw coming.
- Discard Timesheet Approval: A timesheet with inflated hours gets approved and billed automatically.
- Delete a timecard: A corrected timecard is deleted without review, losing accurate cost data.
- Update an existing project: Budget caps get changed without your approval, risking overspend.
- Update Client: Client billing rates are modified, undercharging for work already logged.
What Rills does inside Everhour
Rills watches timecards, expenses, and project changes flowing through Everhour. When it spots a pattern — like a timesheet with hours outside usual range — it proposes actions (Discard Timesheet Approval, Delete a timecard, Update Client, and others) and waits for your decision. You review each proposal from the operations list before anything ships.
The timesheet doesn't ship until you say so. No surprises in billing.
Why Everhour has no triggers and how Rills fills the gap
Everhour doesn't push events when timesheets are submitted or expenses added. Standard automation tools can't react in real time. Rills bridges this by polling Everhour on a schedule and checking conditions you define. When a timecard crosses a threshold, Rills proposes a corrective action for your approval.
- Scheduled checks: Rills polls Everhour every few minutes to catch new timecards or expense entries, then proposes actions like Discard Timesheet Approval when hours exceed a limit.
- Upstream triggers: Changes in your project management tool (like a task completion) can tell Rills to look for related Everhour time entries and propose Update Client or Delete a timecard.
- Conditional logic: You set rules — if total hours for a project exceed budget, Rills flags Update an existing project for your approval.
This is how your Everhour automation gets the human oversight it needs, without you watching the dashboard.
What Rills can do in Everhour
6 of 38 actions across reads, writes, and updates.
- 01
List Expenses
Retrieve all expense records from your Everhour workspace with options to filter by date, user, project, category, and billing status. Use this to track spending, reconcile accounts, and understand project profitability.
- 02
List Invoices
Retrieve all invoices from your Everhour workspace to get a complete overview of billing activity, amounts, and statuses. This helps you track outstanding payments, reconcile accounts, and monitor cash flow.
- 03
List projects
Retrieves all Everhour projects from your workspace, allowing you to search, filter by status or platform, and view project details like budget and billing information.
- 04
Clock Out User
Ends a user's workday or shift in Everhour, stopping the active time tracking session so you can accurately record work hours.
- 05
Start Timer
Begin tracking time on a specific task to monitor how long you spend on work activities. This helps you understand your time allocation and improve billing accuracy.
- 06
Create Webhook
Set up real-time notifications to automatically trigger actions when specific events occur in Everhour, such as task creation, timer starts, or client updates.