ClickUp Workflow Automation & Approvals
Run ClickUp on autopilot. Keep the veto.
164 actions21 triggers
Comments post, tags get stripped, and users get invited before you've read the ticket. Rills proposes every ClickUp action; you approve before it goes out.
Interactive. No signup. 14 days free · approvals always free.
Most automation fires first, asks later. Rills shows you the change before it ships.
Every consequential productivity action from ClickUp arrives on your phone first. Approve in seconds. Decline without explaining yourself. Workflows wait, paused at zero cost, until you decide.
Queue 3
Invite 6 contractors to workspace based on active tasks?
6 tasks assigned to users outside the workspace
Same contractor list approved in last sprint review
2 tasks already past due date, access needed now
Free to wait. Free to think.
Approvals and logic don't cost a credit. Pause a workflow for three hours or three weeks. The price is the same: zero. You only pay when something real happens: an AI call, an outbound action.
Approve from your phone in five seconds.
Swipe right when you're sure. Decline when you're not. Between meetings, mid-coffee, on the train. No dashboard to babysit, no inbox triage, and no surprise send you find out about after it's already out the door.
Routine cases graduate themselves.
Every approval feeds a confidence score for that exact workflow shape. The obvious cases (the ones you've green-lit fifty times) start running on their own. The judgment calls still come to you.
About ClickUp automation
Productivity tools move fast, and ClickUp gives you enough power to make a real mess. Comments go to the wrong thread, workspace invitations hit people who shouldn't have access, and checklists get edited in bulk before anyone notices the mistake.
When ClickUp runs unsupervised
Unsupervised ClickUp automation fires changes across tasks, docs, and chat in the same moment, with no pause for review.
- A rule that should add a checklist item instead creates a duplicate checklist across every task in the sprint.
- A comment posted to the wrong task sends a client-facing note into an internal thread.
- An invite-user-to-workspace action goes out to a contact who was already removed for a reason.
- A remove-tag-from-task change strips a billing tag from fifty tasks before the finance export runs.
- A chat message update overwrites the original record, and the old version is gone.
What Rills does inside ClickUp
Rills intercepts proposed ClickUp actions, including create task comment, invite user to workspace, and edit checklist item, and holds each one until you say go. Nothing posts, fires, or ships until you approve it.
The comment still goes out; you just read it first.
Why ClickUp has no triggers and how Rills fills the gap
ClickUp sends no native event signals to start a workflow, so Rills fills that gap with scheduled checks and upstream signals from connected tools.
- Scheduled doc scan: Rills runs search docs on a timer and proposes a task comment or checklist update when a doc matches a condition you set.
- Time entry polling: Rills checks get running time entry on a schedule and flags tasks that have been active past a threshold, then proposes a tag change or comment.
- Upstream trigger from another tool: A payment event or form submission in a connected app tells Rills to propose an invite user to workspace or create goal action inside ClickUp.
- View task review: Rills pulls get view tasks on a cadence and queues a remove tag from task proposal when tasks meet stale criteria you define.
What wakes Rills up in ClickUp
When these events fire, Rills proposes the next move and waits for your call.
CLICKUP FOLDER CREATED
Triggers when a new Folder is created.
CLICKUP FOLDER DELETED
Triggers when a Folder is deleted.
CLICKUP FOLDER UPDATED
Triggers when a Folder is updated (renamed, content edited, etc.).
CLICKUP LIST CREATED
Triggers when a new List is created.
CLICKUP LIST DELETED
Triggers when a List is deleted.
CLICKUP LIST UPDATED
Triggers when a List is updated (renamed, content edited, etc.).
What Rills can do in ClickUp
4 of 164 actions across reads, writes, and updates.
- 01
Add tag to task
Attach an existing tag to a task to organize, categorize, or mark it with relevant labels for better task management and filtering.
- 02
Create a task
Quickly add new tasks to your ClickUp lists to organize work and track progress, with the option to create subtasks under parent tasks for better structure.
- 03
Create checklist
Add a checklist to a task in ClickUp to break down work into smaller, trackable sub-items that can be checked off as you complete them.
- 04
Create task comment
Add comments to ClickUp tasks to provide updates, feedback, or collaborate with team members on specific work items.
Common questions about ClickUp automation
How do I automate ClickUp task comments without AI posting the wrong thing?
Rills drafts the comment and queues it for your review before it posts. You read the proposed text, decide it looks right, and approve it. Nothing lands in your ClickUp tasks until you say so. That is the whole point of ClickUp automation through Rills.
Can I get mobile approvals before Rills creates a ClickUp task or goal?
Yes. Every proposed action, whether it is creating a goal, adding a checklist, or inviting someone to your workspace, waits in your mobile approval queue. You review it from your phone and swipe to approve or reject. No dashboard babysitting required.
How do I automate inviting users to my ClickUp workspace safely?
Rills proposes the invite, including the user and the workspace, before anything ships. You approve from your phone. If the wrong person was pulled from your contact list, you catch it before they get the email, not after you have to awkwardly revoke access.
Can I automate removing tags from ClickUp tasks without reviewing each one?
You can set a confidence threshold. Routine, repetitive tag removals that Rills has seen you approve many times can graduate to autonomous. New or ambiguous ones stay in the approval queue until you are comfortable letting them run on their own.
How is Rills different from Zapier for ClickUp automation?
Zapier fires actions the moment conditions are met. If the logic is wrong, the action already shipped. Rills proposes the action first and waits for your approval before anything happens in ClickUp. You keep the veto on every step that matters, and the approval layer costs you nothing extra.
Why use Rills instead of Make for ClickUp workflows?
Make builds flows that run without you. That works until it does not, and then you are untangling a mess of duplicate comments or wrong goal targets. Rills puts a human checkpoint before each action ships. You are not watching a dashboard; you approve from your phone and move on.
Does Rills support ClickUp webhooks or event-based triggers?
The current ClickUp integration does not include inbound event triggers. Rills performs actions inside ClickUp, such as creating tasks, comments, goals, and checklists, based on triggers that come from other parts of your workflow. More trigger support is on the roadmap.
How much does Rills cost for ClickUp automation?
Approvals and workflow logic are free. You only pay when Rills takes a real action, such as an AI call or an external API operation like posting a comment or creating a goal in ClickUp. You are not charged for reviewing, rejecting, or adjusting proposed actions before they ship.